Privacy Policy

1. About Us

Deacon Accounting (“we,” “our,” “us”) is an accounting firm located in Edmonton, Alberta. We provide accounting, bookkeeping, and tax services to individuals and businesses. Protecting your personal information is an important part of our commitment to you.

This Privacy Policy explains how we collect, use, share, and protect personal information in accordance with Alberta’s Personal Information Protection Act (PIPA).

2. Information We Collect

We only collect information that is reasonably necessary for providing our services. This may include:

Contact Information

Name
Address
Email
Phone number

Client and Financial Information

Tax information
Income and payroll details
Business records
Financial statements
Identification documents when required

Website & Communication Information

Information you submit through online forms
Email communications
Basic technical data (like IP address or browser type), if collected by our website hosting provider

We do not collect more information than required for the purposes described below.

3. How We Use Your Information

We use personal information only for purposes that a reasonable person would consider appropriate, including:

Providing accounting, tax, and bookkeeping services
Communicating with clients and responding to inquiries
Preparing and filing documents on your behalf
Maintaining records as required by law or professional standards
Billing and administrative tasks
Improving our website, services, and client experience

We do not sell or trade your personal information.

4. When We Share Information

We may share personal information only in the following situations:

With your consent
When required by law, a court order, or regulatory authority
With third-party service providers who assist us in delivering our services (e.g., IT support, secure file storage, payment processors)
With government agencies when necessary for tax filing, payroll, or similar services

Any service providers we work with must protect your information to a standard comparable to our own.

We do not transfer your personal information outside of Canada unless necessary and only with appropriate protection.

5. How We Protect Your Information

We use reasonable physical, administrative, and technical safeguards to protect personal information from loss, theft, or unauthorized access. These safeguards may include:

Secure password-protected systems
Encryption tools
Controlled access to files and devices
Secure document disposal

Only authorized individuals have access to your information.

6. How Long We Keep Information

We retain personal information only as long as necessary to:

Provide services
Meet legal and regulatory requirements
Maintain proper business records

Once no longer required, information is securely destroyed or anonymized.

7. Your Rights

You may request:

Access to the personal information we hold about you
Corrections if any information is inaccurate or incomplete
Information about how your data has been used or shared

We will respond to requests in a reasonable time, as required by Alberta’s privacy laws.

8. Cookies and Website Data

Our website may use cookies or basic analytics tools to improve functionality and understand how visitors use the site. This information does not personally identify you.

You can adjust your browser settings to disable cookies if you prefer.